Procard Use and Information
All users of procards must be more diligent in record keeping of procard use and in determining whether a vendor is in good standing tax-wise with the state of Texas.
Record Keeping
Each procard holder must provide a transaction log that lists procard purchases in case of an internal audit. To find the state mandated transaction log, click here.
Vendor tax status
Before each transaction occurs, the card holder must determine if the vendor is in good standing with the state. There is a column on the transaction log that relates to this information and must be checked. To find this information, click here.
Once at that link, complete the following steps:
1. Type-in the business name and then search. If several businesses appear with the same name, choose the appropriate one and then click. On the screen that appears, you will look at the last line: Taxpayer/Vendor Hold Status.
If you see the phrase Taxpayer is not on Vendor Hold, purchases can be made from that vendor.
If you see the phrase Taxpayer is on Vendor Hold, purchases cannot be made from that vendor.
2. Go to the transaction log and notate that you have checked the vendor's tax status.